Sample Quote - Timothy B. Schwan; cedar shingle milling

I would like to thank you for this opportunity to quote on the replacement of the roof on your home with cedar shingles. This quotation is written in two parts. The first part of which is for the replacement of the roof with our
3/8" butt cedar shingles. The second part being the replacement of the roof with a combination of the 1" thick butts supplied by Another manufacturer on the areas marked A1 and A3 in Appendix A and our 16" 3/8" butts on A2 in Appendix A.

I am aware of your request for a further separation of the quotation into two more parts where the addition roof is left for a future replacement. However, upon measuring of the roof, it was noticed that there is sufficient wear on the roof to warrant replacement of the roof concurrently. Further, in changing the upper part of the roof, there is sufficient cause for concern of damaging the roof of the addition during the replacement of the roof of the original building that it is more prudent on my part to only quote an entire replacement.

The work included in the first part of this quotation is as follows:

•       Application of 1/4" aspenite to serve as protection to the decks and walkways during the removal of the existing roof.
   •   Removal of existing eaves trough and storage for future reuse.
   •   Removal of existing heater wires and storage for future use.
   •   Removal of various communications fixtures on the roof after taking aiming bearings.
   •   Removal of existing roofing to the roof deck on all planes to receive cedar shingles.
   •   Inspection of the roof deck for defects.
   •   Removal of all existing facia.
   •   Removal and storage for reuse of copper trough on the addition roof.
   •   Clean up of the removed roofing materials and facia to a disposal bin or area, convenient to the house, provided by you.
   •   Installation of MANUFACTURER roofing underlay on all planes to receive cedar shingles.
   •   Caulking of the junction of the underlay and the stone wall and the stone chimney, on the addition roof.
   •   Temporary re-fix of the various communications fixtures found on the roof.
   •   Installation of new cedar facia throughout the perimeter of the entire roof.
   •   Installation of a continuous vent through the entire perimeter of the roof.
   •   Installation of a cedar shadow facia throughout the entire roof perimeter.
   •   Installation of a 1x2 SPF strapping grid on all planes of the roof that are to receive cedar shingles.
   •   Installation of MANUFACTURER ridge vent strips in all gaps on the outward edges of the strapping grid on all roof planes.
   •   Installation of MANUFACTURER Regent Grey 24" valley flashing on all valleys.
   •   Installation of new step flashings as required.
   •   Fabrication of wall and chimney flashings of Regent Grey.
   •   Cutting a slot in the stone ½ to 3/4" deep to receive the top edge of the wall flashings at the junction of the addition roof and the stone wall. Repeated for the stone chimney.
   •   Installation of new wall flashings including caulking of the joint between the steel and the stone.
   •   Installation of two high rise vents in place of the two box vents currently on the roof.
   •   Installation of two courses of zinc strips within the upper three feet of all roof planes to mitigate potential moss and lichen growth on the roof.

       As per the first part:
   •   Installation of #2 and better white cedar shingles on all roof planes of the house at 5" exposure.
   •   Installation of MANUFACTURER ridge vent strips on all ridges of the roof.
   •   Installation of MANUFACTURER over all ridges of the roof.
   •   Installation of White Cedar cap shingles at 5" exposure on all ridges of the roof.
   •
       As per the second part:
   •   Installation of Another manufacturer 24" x 1" butt shingles on 8" exposure on roof planes of the house marked A1 and A3 in Appendix A.
   •   Installation of #2 and better white cedar shingles on the roof plane marked A2 in Appendix A at 5" exposure.
   •   Installation of MANUFACTURER ridge vent strips on all ridges of the roof.
   •   Installation of MANUFACTURER over all ridges of the roof.
   •   Installation of 24" White Cedar cap shingles at 8" exposure on all ridges of the roof areas marked A1 and A3 in Appendix A.
   •   Installation of 16" White Cedar cap shingles at 5" exposure on all ridges of the roof area marked A2 in Appendix A.

       Again common
   •   Reinstallation and attempted aiming of the various communication fixtures found on the roof.
   •   Reinstallation of the copper trough on the addition roof.
   •   Reinstallation of heater wires.
   •   Provision of a non-prorated, limited, 10 year labour warranty.
   •   Provision of a non-prorated , limited, 20 year labour warranty.

There are three areas I see that are a concern for damage due to removed materials falling from the roof. The front, side and back decks. I intend to cover these areas with 1/4" aspenite to attempt to reduce the potential damage of the old roofing materials may cause by falling on those decks. Your yard is an impressive feature of your home. I must express my compliments. The work that goes into the maintenance to keep it in such a state is immense. We will try to avoid damage to the flora next to the house. Fortunately, it appears the majority of it is located in places that the debris should not fall in concentration. There is one tree on the north east corner of the house off the addition that will need to be trimmed back to allow us access to the roof. That tree will also have to be kept pruned back to prevent damage to the roof over the long term.

In regards to the eaves trough and down spouts; The new cedar roof will be slightly larger than the existing asphalt roof. While for the most part, the eaves troughs will fit back in and possibly be more secure when refitted, there will be some trimming required. There is a possibility that the part of the down spout that turns the water back in towards the house will have to be replaced with a longer piece. I would take these parts off to allow us access to work on the roof but, copper smithing is not something I have much experience with. It would likely produce a better product in the end for you to contract a coppersmith to reinstall the eaves trough and some down spouts that are removed from the roof. Further, I noticed one of the down spouts on the front of the house to the left of the front door is split and can use some attention. This quotation does not include the re-installation of the eaves trough.

The ice that prompted the installation of the heater wires is a sign of inadequate ventilation in the existing roof. The design of the house does not facilitate an adequate ventilation and there appears little that can be done that is cost effective. As a rule, heater wires accelerate the deterioration of asphalt shingles. I do not have any evidence to suggest that is the case with cedar shingles as well but, tend in thought that heater wires may have the similar effect on cedar as well.

With the construction of the strapping grid it may help to remove the lost heat before it melts the snow accumulated on the roof. We will remove the heater wires on the roof in a fashion that will allow their future use. We will reinstall the heater wires but, I would suggest not turning them on that are installed on the roof until it is noticed if there is ice building up on the roof.

The several elements of the work included in this quotation would be conducted simultaneously on each plane as is worked on. For example; As the current roofing is removed from the top down, the deck would be inspected for defects. As the existing facia is removed the new facia and shadow facia would be installed. As space permits and the deck is inspected and free from nails and other debris, the underlay would be installed. In completing this part of the work in this manner, the house remains unprotected for a minimal amount of time.

As the asphalt shingles are removed, the roof deck will be cleaned from debris that might protrude and puncture the underlay. The roof deck will be inspected for defects. As it is nearly impossible to determine if any defects are existing without removal of the current roofing material, repair of those defects are an additional expense to you beyond the work included in this quotation and based on time and material. Fortunately, the manner in which we install the cedar shingles is very forgiving. Small defects can be spanned in a lot of cases or, are so small they are not worth my time to invoice them specifically. Also, in my return visit, I did not notice any areas that were “spongy” indicating an problem that was readily apparent. However, if a defect is found that does require attention and will be an additional cost to you, I will refer to you for your instruction as long as it can be provided for in a timely manner. Surprises are best kept for pleasant circumstances...

We will require a location or dumpster for deposit of the removed materials. This location or bin would be provided by you at no expense to us. The bin will have to have a capacity for up to 6 tonnes of removed materials. The clean up will also include a magnetic sweep of the yard immediately around the house to capture any stray nails. This bin or, deposit location must be in a convenient to the work being performed. Disposal would be arranged by you at your expense.

As the roof area is generally quite cut up, meaning there is a general lack of wide open spaces, I recommend that the entire roof be covered with roof underlay. Self healing roof underlay has the property of self healing small punctures. So, where nails perforate the underlay, heat and time will cause the underlay to adhere to the item that perforates it. In regards to the pitch of the addition roof, I recommend that due to the low slope of the roof that this entire area is covered with self healing roof underlay as well specifically due to the low slope. I noticed that this underlay is used in at least a couple areas where the asphalt shingles have come off.

As a part of sealing up the problem of the addition roof leaking against the stone wall, I propose caulking the joint of the underlay and the stone wall as an additional protection to what I will propose for the flashing connection at that junction.

We will take sight bearings on the direction that the communications fixtures are pointing before we remove them. We will temporarily refix them while we are performing the work included in this quotation, to those bearings. When the roof is completed in the area they are currently located, we will reinstall them to the bearings we first took. I will make an attempt to ensure they work as prior to our arrival. However, as I am not a tech fellow, I will not warranty their function nor assume the cost of a visit of a technician to aim them. If the respective companies that provide service for these devises prevent me from touching them through service agreements or warranties; please have them removed or relocated just prior to our arrival to work.

The installation of the 1x2 (nominal) strapping grid is to provide a space behind the shingles to allow them to breathe. This is a part of the best practice installation for the shingles. If the shingles are installed to the Ontario Building Code minimum; where the shingles are nailed directly to the roof deck with interwoven tar paper between each successive course, the shingles will not have a chance to dry out. If this moisture is retained after a rain, it creates a moisture differential in the shingle. The exposed face of the shingle dries out while the back and tip remain moist. The shingle will curl up as a result. Furthermore, if the shingles do not have the opportunity to exchange out moisture, fungus may take hold and break down the shingle prematurely.

The existing facia will be removed and replaced with unfinished cedar lumber. The shadow facia will also be unfinished. Over time, the facias will take on the same colour as the roofing shingles. I feel the aesthetic of the two elements combined in such a fashion with the copper eaves trough will be outstanding.
The installation of the stepped out shadow facia on the edge of all possible planes is to allow for an intake vent for the space behind the shingles and above the deck. The shadow facia is installed on wood blocks. The eaves trough can be installed directly to the shadow facia. The ridge vent strips are installed to prevent various critters from taking up residence in the space behind the shingles. While this attempt is made, there is no warranty against insects or animals gaining access. This intake vent must remain unobstructed throughout for your shingle warranties to remain in effect.

The construction of the ridge vents is similar to that of the facia vents. The ridge is built up to allow an exhaust vent for the moisture to escape from behind the shingle. These vents must remain unobstructed for your shingle warranties to remain in effect. This ridge vent is not intended to provide for attic ventilation. It is recommended that high rise ventilation is installed as was discussed during my visit. Per your request, the installation of zinc strip has been included in this quotation.

All valley flashings will be replaced with Regent Grey (or your indicated colour of choice) painted steel valley flashings. All step flashing will be replaced in areas as required by best practice. The joints of the shingle and step flashing will be caulked to exclude water from running into the joint laterally. The upper edges of these step flashings will be covered with a further wall flashing. After consulting with my friend, FRIEND'S NAME    who is a mason by trade; Where this wall flashing meets stone, a groove ½ to 3/4" deep, will be cut into the stone to receive the top edge of the wall flashing. This joint will then be caulked. FRIEND recommended following the mortar joint where possible. As a result, the wall flashings will be fabricated on site to adhere to this recommendation as possible. The same procedure would be followed for all the chimney flashings as well.

I recommend the installation of two high rise vents into the roof of the original building. The low profile vents that are currently installed in the roof tend to get covered with snow. When they are covered they become blocked, therefore they are not functioning as required. The high rise vents extend beyond the ridge line of the roof. They cannot become blocked unless there is three feet of snow or more on the roof. They are available in a grey that is close to the limestone of the house and chimneys. While they would be noticeable, they won’t stick out like a sore thumb.

These high rise vents will not work on the addition roof. I propose constructing two custom vents on site to replace the two low rise vents that are currently on the roof. The majority of these vents that are commercially available are fabricated out of plastic or light gauge steel or aluminum. They tend to become damaged or disfigured rather quickly and therefore unsightly as well. We can build a more durable vent that will fit in to the character of your new roof better than what is currently available.

The first part of this quotation deals with the installation of our 16" shingle. The second part deals with the installation of the 24" shingle from Another manufacturer on the areas marked A1 and A 3 in Appendix A and our 16" 3/8" butt shingle on the area marked A2. The majority of the elements of the elements of the two parts are common. It is at this point where this quotation becomes divided.

In relation to the first part:

The grade of shingle we would use is our #2 and better roofing shingle. The shingles are 3/8" butts x 16" long. This is a mixed grade of shingle the lion’s share of the mixture is a #1 shingle. A #1 shingle is mostly clear of defects. The odd pin knot may appear on the exposed face of the shingle and the odd knot would be included in the shingle above 8". Sapwood is excluded out of both the #1 and #2 shingle. Slightly larger sound knots may appear in a #2 shingle above 8". When the shingles are installed, they are installed in such a manner as that there is three layers of coverage over the roof plane. The shingles and caps would be exposed at 5".

There are elements of this quotation that, through experience, I can determine with certainty. The roof is 3,244 square feet. It will take 140 bundles of shingles to cover this area at an average of 120 shingles per bundle or, 16,800 shingles. I know that barring events beyond my control such as weather, unrealized defects, traffic or family emergencies, it will take 320 man hours to install this roof. Therefore I can only provide a loose estimate of the total time to install the roof. I project that with a crew of three we will be on site for a period of 20 to 24 working days, in relation to the first part of this quotation. This bars any circumstances beyond my control such as mentioned above.

The asking price for the installation of the roof as described in the first part is $39,136.00. The payments would be staged. Upon the signing of a private contract for hire, a booking deposit of 20% would be required. A payment of 20% would be required upon the delivery of the shingles and the commencement of work. A payment of 20% would be required upon the completion of the area marked A1 in appendix “A”. A payment of 20% would be required upon the completion of the area marked A2 in appendix “A”. A final payment of 20%, plus any extras, less any credits would be required upon the agreed completion of the terms of our contract.

In relation to the second part:

The grade of shingle used would be Another manufacturer’s A grade. The shingles are 1" thick butts x 24 inches long. The shingles and caps would be exposed at 8". They provide a 3x coverage. In using the longer shingles, the total time required for the labour to instal the roof is down slightly. Slightly less strapping is required to build the strapping grid as well. However, the material cost for the shingles as well as their freight is more. Most of the elements between the two type of shingles are common. I do not recommend using these thick butt shingles on the area marked A2 in Appendix A. I recommend the installation of our 16"x3/8 butt shingles on this area. I will warranty the shingles on A2 as I would have on Areas A1 and A3.I project the installation time for these shingles will be 17 to 20 working days barring events beyond my control.

The asking price for the installation of the roof as described in the first part is $40,826.00. The payments would be staged. Upon the signing of a private contract for hire, a booking deposit of 20% would be required. A payment of 20% would be required upon the delivery of the shingles and the commencement of work. A payment of 20% would be required upon the completion of the area marked A1 in appendix “A”. A payment of 20% would be required upon the completion of the area marked A2 in appendix “A”. A final payment of 20%, plus any extras, less any credits would be required upon the agreed completion of the terms of our contract.

Typical to both parts:

In the event that a referable defect is found or, additional work is requested; Labour will be calculated at a rate of $45 per man hour. Materials to perform the defect repair or the additional requested work will be billed at a rate of vendor’s pre-tax invoice plus 20% if purchased by me. Material shortfalls, if any for items within this quotation are my cost to bear.

The quoted price is inclusive of all materials and labour to execute the elements within this quotation with the following exceptions; Disposal of removed materials including the bin or container is your additional expense. We would require access to a washroom on occasion. We would require 120v electrical hook up to run tools and charge batteries. We would require a safe, secure storage for some tools and materials.

Any materials that I supply for the completion of the work included in our private contract for hire remain my property until it is agreed all terms of our contract, for both parties, are fulfilled. In the event we come to an issue we can not apparently rectify, I suggest the joint contracting of a reputable, agreeable to both, individual for mediation to a resolution acceptable to both of us.

I will warranty workmanship for a period of 10 years from the completion date of the work. This warranty covers labour that I, or subcontractors I am directing, will preform under our ensuing private contract for hire. This labour warranty does not cover labour performed by third parties or inadvertent damage caused by those other than myself or sub contractors I am directing. This warranty is not pro-rated and transferable under the condition that I am notified by the new owner within 60 days of property transfer.

I will provide a limited 20 year warranty on the materials I manufacture against rot and checking. This warranty is for replacement of effected shingles or areas only. This warranty is dependant upon your regular inspection of the cedar shingle roof and timely removal of any buildup of debris such as pine needles and leaves or moss growth and it's curtailment. This warranty is not pro-rated and transferable under the condition that I am notified by the new owner within 60 days of property transfer.

Materials produced by other manufacturers are limited only to the warranties offered by those manufacturers.

This quotation is valid to September 25, 2015. Should that date pass prior to a contract signing, I will have to re-visit my calculations on the material prices and re-submit accordingly.

I wish to provide you with the following references to those I have recently completed work for.

Reference #1
Reference #2
Reference #3

I look forward to hearing your questions and comments on this quotation and look forward to hearing your thoughts.

Tim Schwan
www.schwan-cedar.com
613-735-5916